INFORMATION ACCORDING ART. 13 AND ART. 21 European General Data Protection Regulation (GDPR)

Dear applicant,

hereinafter, we inform you according to art. 13 GDPR about the processing of your data and according to art. 21 GDPR about your rights from the data protection law.

Who is responsible for the data processing and to whom can you address?

Schäfer & Flottmann GmbH & Co. KG
Esborner Str. 97-103
D-58285 Gevelsberg


Tel.: +49 (0) 2332 9596 0
Fax: +49 (0) 2332 9596 190

You reach our data protection officer on or at our postal address with the addition ”the data protection officer".

For what do we process the data and on which legal basis?

The data processing takes place for the purpose of employment. The processing of your data is necessary for the conclusion and initiation of the contract with you according to art. 6 paragraph 1 b) GDPR. Moreover, the data processing is necessary for protecting our legitimate interests according to art. 6 paragraph 1 f) GDPR. Our legitimate interests exist in connection with the performance of the mutual obligations from the application process between you und us.

What kind of data do we process?

We process the following categories of data:

- personal data (first and last name, date of birth, address, school-leaving qualification)
- communication data (telephone no., mobile phone no., fax no., e-mail-address)
- report data (from third parties, for example credit agencies or from public directories)
- data about the assessment and evaluation in the application process
- data to training (school, vocational training, civil / military service, study, promotion)
- data to the previous professional background, training and working certificates
- data to other qualifications (for example language skills, computer skills, voluntary works)
- application photo
- data to salary expectation
- application history
- other, unstructured data uploaded by the applicant

To whom do we submit your data?

We use the personal data transmitted by you exclusively for handling your application for the job advertised. Only persons who are involved in the application process receive knowledge of your personal data. All employees entrusted with the data processing are obligated to protect the confidentiality of your data. We do not pass your personal data to third parties.

Are data submitted to a third country or to an international organisation?

A data transfer of your data to a country outside the EU does not take place. If service provider are employed in a third country in the course of job processing, they are obligated to comply with the standard of data protection in the EU.

How long do we store your data?

The deletion of applicant data of rejected applicants takes place after 3 months in order to make the data available within the two months objection period according to § 15 paragraph 4 General Equal Treatment Act (GETA). The applicant data are blocked in this storage period. Data from applicants who are employed are taken into the personal file.

Is there any obligation of providing the data?

The processing of the collected data is necessary for the conclusion and the performance of the application process between you and us. If we cannot process the data, we cannot fulfil our contractual obligations to you. That is why we cannot employ you, if you contradict to the processing of data.

What kind of data protection rights do you have?

You are entitled to the following rights according to art. 15 to 22 GDPR when statutory requirements exist:
Right of information, correction, deletion, restriction of the processing, of data portability. Moreover, according to art. 13 paragraph 2 b) in connection with art. 21 GDPR you are entitled to a right of objection against the processing, which is based on art. 6 paragraph 1 f) GDPR.
According to art. 77 GDPR you are entitled to complain at the supervisory authority, if you if you consider that the processing of your personal date does not take place legally.

Information about your right of objection according to art. 21 GDPR:

You have the right to appeal against the processing of personal data concerning you, which takes places due to art. 6 paragraph 1 f) GDPR (data processing based on balancing of interests), for reasons resulting from your special situation at any time. In case of contradiction, we will not continue processing your personal data, unless we can determine compelling and legitimate reasons for the processing, which prevail your interests or the processing serves to excise legal claims or the defence of it.

You have the right to appeal at any time against the processing of personal data for purposes of advertising. In case of appealing the processing for purposes of advertising, we will not continue processing your personal data for such purposes.

The contradiction can be made without any certain form to the following addresses:

Phone: +49 (0) 2332 9596 0
Fax: +49 (0) 2332 9596 190


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